Veteran's Information

Veteran's Policy

Mineral Area College is approved for certification of students eligible to receive education assistance from the Veteran’s Administration.  Students eligible to receive Veteran’s Benefits must be enrolled in a program leading to a Certificate, or Associate Degree. Questions regarding veteran's benefits may be submitted via email to veterans@mineralarea.edu or by phone 573-518-2202.

For information regarding your eligibility to receive VA benefits, contact the Veteran’s Administration at 1-888-442-4551 or visit the official website at va.gov

  • Apply for VA education benefits at https://www.va.gov/education/how-to-apply/
  • Fill out a MAC application for admission
  • Provide a copy of DD214 discharge papers (member-4 or equivalent) or DD-2304 Notice of
    Basic Eligibility (NOBE) to the Financial Aid Office
  • Request a copy of your military transcript (if applicable) be submitted to MAC. Apply at one of these locations:

       Joint Services transcript 

       Community College of the Air Force

  • Fill out the MAC VA Certification Request Form (You must be logged into MyMac to complete this form.)
  • Pursue a program of study approved by the VA which leads to a college degree or certificate
  • It is recommend that veterans file the Free Application for Federal Student Aid at fafsa.gov (under “My Financial Aid”).
  • Transfer students fill out VA Form 22-1995 Change of Program or Place of Training form at https://www.va.gov/education/how-to-apply/ (click the green box titled “Find your education benefits form” then click “Updating my current education benefits”).
  • Current students complete each semester the VA Certification Request Form (You must be logged into MyMac to complete this form.)
  • Enroll in, maintain and complete courses
  • Chapters 30 (Montgomery GI Bill - Active Duty) and 1606 (Montgomery GI Bill - Selected Reserve) must verify attendance with the VA at the end of every month at gibill.va.gov/wave. Failure to do so will result in nonpayment
  • Student must maintain % greater than or equal to 67% of attempted credit hours and a cumulative 2.0 grade point average or higher at the end of the term to meet satisfactory academic progress

Veteran students who do not meet the above requirements will be subject to lose eligibility for veterans funding. Students who are placed on veteran probation or suspension will be notified through their Mineral Area College Email account.

  • If student does not meet the minimum 67% completion for classes attempted or does not meet the minimum GPA the student will be moved to a “veteran warning status” but is still eligible for veteran benefits for the subsequent semester.
  • If following the student does not meet the minimum 67% completion for classes attempted or does not meet the minimum GPA the student will be moved to “veteran probation status” and Veteran Administration notified.
  • If following the student does not meet the minimum 67% completion for classes attempted or does not meet the minimum GPA the student will be moved to “veteran suspension status” and will be deemed ineligible to receive veteran benefits and the Veteran Administration will be notified.
  • If an appeal is submitted, the appeal is reviewed and a decision rendered (i.e. approved or not approved). If approved, the student must follow an academic plan in order to complete their program of study and retain aid eligibility. If not approved, the student may elect to file a grievance appeal for review in accordance to the college policy.
  • Veteran funding may be reinstated upon notification if student is notified by the Veteran Administration that the student has submitted sufficient documentation for reinstatement and if enrollment in subsequent terms increases cumulative grade point average to 2.0 or higher and % is greater than or equal to 67% of attempted credit hours.

Deferring Payment

  • Veteran students who have submitted the Request for Certification of VA Benefits and do not have financial aid on file, will be allowed to defer their full tuition/fees without incurring a penalty or having to pay a payment plan fee.  The deferment is effective until the midpoint of the semester (i.e., Fall/Spring Semesters 8th week; Summer Semester 4th week).  All tuition/fees are due and payable on or before the midpoint of each semester. Failure to do so, will result in monthly service charges of .75%.  At the end of each semester, account balances are referred to a collection agency and are subject to MO State Tax Interception.
  • Students who have submitted the Request for Certification of VA Benefits will not be dropped for non-payment.  Therefore, students are reminded that if they decide not to attend, they must complete a total withdrawal form in the Student Services Office.
  • The Business Office no longer sends out paper statements to students.  To view your account online, log on to MyMAC.  Click “My Account Info” tab at top of page, click “Term Billing Statements” at left of page, click the specific term, and then click specific term again.  Students are reminded that they should check their campus email and MyMac frequently for important information.
  • The Veteran Campus Complaint Resolution contact is Dean Julie Sheets and she can be reached at (573) 518-2154 or jsheets@Mineralarea.edu
  • Mineral Area College will ensure that in the event of a delay in disbursement of a payment by the U.S. Department of Veterans Affairs no penalty, including the assessment of late fees, the denial of access to classes, libraries or other institutional facilities or a veteran of Chapter 31 (Vocational Rehabilitation and Employment) or 33 (Post 9/11 GI Bill) will not be required to borrow any additional funds to cover the individual’s inability to meet his or her financial obligations to this institution.

The Veteran Campus Complaint Resolution contact is Dean Julie Sheets and she can be reached at (573) 518-2154

Post 9/11 GI Bill: What causes debts with VA Education Programs

If you decrease your training time (i.e. drop classes, leave school, etc.) and we have already processed a payment for tuition and fees, an overpayment will occur. When the School Certifying Official (SCO) notifies us of a change, a debt is created against your account. The school will issue any refunds in accordance with their internal policy, which may not fully cover the debt with the VA. If the amount refunded by the school does not satisfy the debt, you are responsible for the remainder.

  • If the school refunds money directly to the VA, we will credit your account any amount the school refunds.
  • If they refund money directly to you, you must clear the debt with us.

A decrease in your credit hours could also result in changes to your housing allowance and books & supplies stipend. If VA has already issued you a payment for the term a debt will be created on your account.

You are responsible for keeping track of your tuition and fee account balance and payments. Visit your schools' financial office regularly to review your account, ensure the charges are correct and that payments and refunds are processed correctly, contact your SCO to ensure the certification information they send to us matches your schedule.

Please contact the Debt Management Center if you receive a debt notification from the VA. The Debt Management Center is the authoritative source of debt collection information. You can reach them at  800-827-0648 or e-mail them at dmc.ops@va.gov.

Post 9/11 GI Bill: Why do I have a debt with the VA over tuition and fees paid to my school?

When you enroll in school and take classes, you enter into an agreement with the school to pay for your classes and the associated fees. VA pays the tuition and fees to the school on your behalf when the School Certifying Official (SCO) certifies that you are enrolled in classes. By law, you are responsible for any debt incurred while receiving benefits under the Post-9/11 GI Bill. VA is required by law to recoup any debt.

You are responsible for keeping track of your tuition and fee account balance. Visit your school's financial office regularly to review your account, ensure the charges are correct and that payments and refunds are processed correctly. Contact your SCO to make sure the certification sent to the VA matches your schedule. Please contact the Debt Management Center (DMC) when you receive a debt letter, they are the sole authority in resolving debts.

The Debt Management Center may be contacted at 800-827-0648 or 612-713-6415 for international callers, or email at dmc.ops@va.gov

What steps does VA take to collect a debt under any GI Bill education program?

When an account has an overpayment or debt you can expect us to take the following steps to collect the debt:

  1. The Regional Processing Office (RPO) that processed your payment will send a letter to you and/or your school explaining the debt and amount. The letter also indicates that you will receive further communication from the Debt Management Center (DMC) Note: Make sure the address we have for you is up-to-date;
  2. Debt payments processed at RPOs are electronically transmitted to the DMC for the collection process. It generally takes 30 days for DMC to establish an account receivable in your name. Note: After you receive a debt notification letter from  DMC, all payments should be sent to DMC;
  3. You will receive an initial debt notification letter including your rights and obligations regarding the debt. You have 30 days to contact DMC and repay the entire debt, establish a repayment plan or request a waiver of debt. If you haven't contacted DMC within 30 days, we will begin to offset the debt amounts from future GI Bill payments. Note: If you did not contact DMC within 30 days of receiving the initial letter, additional notification letters will be sent from DMC explaining collection efforts and what will be expected;
  4. Credit reporting agencies are notified approximately 90 days after initial notification of the debt if appropriate arrangements are not made;
  5. Debt is referred to the Department of the Treasury Cross Servicing approximately 90 days after initial notification of the debt if appropriate arrangements are not made;
  6. Debt is referred to Department of the Treasury Offset Program (TOP) 120 days after initial notification of the debt if appropriate arrangements are not made.

If at any time during this process, you contact DMC to dispute the debt, request a waiver, or fulfill your debt obligation, the steps listed above are either suspended or amended.